TEA School Finance Site
ESC 13 School Finance Site
This service provides Superintendents, Business Managers, Finance Directors and Transportation Directors with expert assistance, professional development opportunities and trainings in:
-Business Manager’s Roundtable
-SOF Template Workshop
-Public Funds Investment Act – Investment Officer Training
Note from Woody:
As I mentioned in our School Finance Workshop this morning, I am posting my working model of Omar's r3 HB3 2019-20 Template. (Link to Working Model r3,wb3 template)
Call if you have any questions.
2018-2019 Tax Information Survey
The 2019 Tax Information Survey (TIS) opened for data submission June 10, 2019, and will close at midnight on August 31, 2019. If your district does not submit the survey by the deadline, your district’s state funding could be adversely affected.
Please ensure that your district has completed and submitted the TIS using the online FSP System by August 31, 2019. Completing the survey is important because it allows the agency to use the most accurate tax collections data possible when we calculate 2018–2019 near-final Summary of Finances (SOF) estimates in September 2018. Your district will not have another opportunity to submit revised tax collections data for the 2018–2019 school year until the district submits its J1 schedule as part of its annual financial and compliance report. The J1 schedule tax collections will not be incorporated in the 2018–2019 SOF until April 2020. Compressed tax rates for districts that have adopted tax rates more than six pennies over their original compressed tax rate will be automatically adjusted.
Posting District's "Proposed" and "Adopted" Budgets:
Posting your districts "Proposed" Budget and your districts "Adopted" Budget are still required. Please reference our templates page for "Proposed " Budget and "Adopted" Budget Templates and "Budget posting notice for setting tax rates".
1) Notice of Public Meeting to discuss Budget and Proposed Tax Rate: (Form 50-280)
2) 2019-2020 "Proposed" Budget and "Adopted" Budget templates
Note from Woody: New Expenditure Code (Object 6491) for all statutorily required public notices.
I have included the new Expenditure Object Code in the "Proposed" and "Adopted" Budget templates. (See SB 622 reference on templates)
2019-20, 2020-21 Pupil Projection Survey
The Attendance Projections module will open for data entry beginning October 15, 2018, through December 12, 2018. All revised attendance projections must be submitted to the TEA by midnight on Wednesday, December 12, 2018.
Note: The FSP System is one of several applications available within the online Texas Education Agency Secure Environment (TEASE). To access the FSP System, you must have a TEASE user name and password, and have applied for and been granted access to the FSP System, with the appropriate user role(s). If you do not have a TEASE user name and password or have not applied for access to the FSP System, please see the instructions for accessing the system that are available on the following web page: http://tea.texas.gov/About_TEA/Other_Services/Secure_Applications/TEASE_-_Request_Access_Online/.
Posting Districts Utility Usage:
Utility Posting Template still required (HB 3693). Template to post utility usage & aggregate cost on the school district's web page as required by HB 3693 is still required. Please reference our templates page for current year template.
Note: I have updated the 2018-19 school year template.
Note from Woody: I am updating the 2018-19 LPE-DPE Side-by-Side Template (r5 wb5). I will post as I receive updated files from State Funding.
As State Funding changes the Web SOF, I will updated the side-by-side template to reflect these changes. Be sure to use the latest revision of the template and Web SOF.
As Omar says, "stay tuned".
This template is an "expansion" of Omar's templates The template will allow districts to compare "earned" DPE with TEA's Summary of Finance "payment" LPE to calculate "projected" over/under payment of Foundation School Funds. The template incorporates actual six weeks attendance data and M&O tax collections to "project" over/under payments. Be sure to import the latest Summary of Finance report from TEA, and your "most accurate projection" of M&O tax collections. Be sure to re-enter your previous and current six weeks attendance data (numbers will have changed!!) Remember these templates are an "as is" projection based on you current data.
Important Note from State Funding:
Financial Hardship Transitional Program and Adjustment for Rapid Decline in Taxable Value of Property.
This letter provides guidance to districts and charter schools that are eligible for state funds under TEC Sec. 42.451 or Sec.42.2521.
(LINK to letter from Leo Lopez)
LINK to eligible districts for Hardship of Rapid Decline Grant
Internet Posting Requirements for School Districts.
(Note Financial Requirements for School Districts).
Link to Required Documents
Note from Danny Sanchez, Transportation Director
School Finance Division
The Foundation School Program (FSP) System will be available for input of the school year 2016–2017 Operations Services Report data on October 3, 2017. The due date for the report to be in Submitted status is December 1, 2017.
Please review the Instructions for Completing the School Transportation Operations Services Report, document before compiling data and filing the report in the online FSP System. The instructions can be found on the School Transportation Funding web page.
We highly recommend using “Internet Explorer 9” as your browser when entering data into the report. Use of any other browser may result in an inability to open and access all needed data screens.
If you have questions or if you need more information, contact the School Transportation Allotment program administrators in the Texas Education Agency's Office of School Finance:
Danny Sanchez, telephone: (512) 463-9266, email: firstname.lastname@example.org.
Note from Danny Sanchez, Transportation Director School Finance Division
This is an advance notification that the Foundation School Program (FSP) System will be available for input of the 2017–2018 school year Route Services Report data on June 1, 2018. The deadline date for the report to be in Submitted status is August 1, 2018.
*** It is important to note that NO LATE SUBMISSIONS or EXTENTIONS will be granted. Failure to submit by August 1, 2018, results in no funding for the School Transportation Allotment program in the 2017-2018 and 2018-2019 school year.***
Cash Flow Template:
A Cash Flow template is available for download. This template was developed with the assistance of ESC XII and TEA. See Templates Page.
Special Education Funding by Instructional Settings Template:
I have posted a Special Ed. Template on our Templates Web Page. This template will allow the district to enter attendance counts from the "Superintendent's Report of Student Attendance & Contact Hours" in order to calculate "earned" revenue for each instructional setting. See Templates Page.
I have updated the 2018-19 (LPE-DPE Side-by-Side Template (r5, wb6) . This is an "enhancement" of Omar's r5 template. I have downloaded 2017-18 PEIMS ADA/FTE's for comparison with "current" ADA/FTE's; and 2017 Certified values for calculating "Local Fund Assignment" for Tiers 1 and 11 State Aid. I have also uploaded current "payment" Comp. Ed. data, 2017 excess tax collections, and 2017 eligible debt.
This new release incorporates the Additional State Aid for Property Value Decline and the Hardship Grant amounts recently calculated by TEA. Also ADA adjustments for Harvey.
Import the latest Summary of Finance report from TEA's web page, and enter your "most accurate" projection of M&O tax collections.
Be sure to re-enter your previous and current six weeks attendance data since numbers often change with corrections.
Remember!! This template is an "as is projection" of your state and local revenue based on you current data.
Link to 2018-19 LPE-DPE Template (r5,wb6)
Note from Woody: New Expenditure Code (Object 6491) for all statutorily required public notices.
I have included the new Expenditure Object Code in the "Proposed" and "Adopted" Budget templates. (See SB 622 reference on templates).
Notice of Public Meeting to discuss Budget and Proposed Tax Rate: Form 50-280.
(Link to Form)
Web Posting Requirement (HB1): "Proposed" Expenditure Budget on district's web page as required by HB1. A school district must post the budget summary on the school's Internet Web site when it post the "Notice of Public Hearing" on the budget in the newspaper.
Link to 2019-20 "Proposed" Budget Reporting Template _wb3
Link to 2018-29 "Proposed" Budget Reporting Template _wb3
Web Posting Requirement: Adopted Budget. House Bill 3 from the 81st Session of the Texas Legislature requires school districts, on final approval of the budget by the board of trustees, to post a copy of the Adopted Budget on the district’s Web site. This requirement is in addition to posting the "proposed" budget. The Web site must prominently display the electronic link to the adopted budget. The adopted budget must be maintained on the Web site for three years after adoption.
Link to 2019-2020 Web Posting of Adopted Budget_wb4
Link to 2018-19 Web Posting of Adopted Budget_wb4
(Updated_06/28/18) (Note: I have updated previous version)
Note from Woody: HB 3 requires posting only General Fund Budget. Since adoption of Federal Funds is a local decision, they are not required posting. If you choose to add Federal Funds to the template, this would be acceptable, but not required.
Utility Posting Template Still Required (HB 3693):Template to post utility usage & aggregate cost on the school district's web page as required by HB 3693 is still required.
LINK to 2016-17_Utility Comp Posting_r2.xls
LINK to 2017-18_Utility Comp Posting_r2.xls
LINK to 2018-19_Utility Comp Posting_r2.xls
LINK to 2019-20_Utility Comp Posting_r2.xls
Cash Flow Template (Short Form) (Excel Worksheet: This template will be useful for reporting to board)
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