RSCCC August Payroll Accruals
August 6, 2008
Session #28532 Register Here
9:00am-12:00pm

This session takes you through the steps of processing your August Payroll accruals and interfacing to the General Ledger. (Send Your Database)

RSCCC August Payroll Accruals
August 6, 2008
Session #28533 Register Here
1:00pm-4:00pm

This session takes you through the steps of processing your August Payroll accruals and interfacing to the General Ledger. (Send Your Database)

RSCCC August Payroll Accruals
August 11, 2008
Session #28534 Register Here
9:00am-12:00pm

This session takes you through the steps of processing your August Payroll accruals and interfacing to the General Ledger. (Send Your Database)

RSCCC August Payroll Accruals
August 11, 2008
Session #28711 Register Here
1:00pm-4:00pm

This session takes you through the steps of processing your August Payroll accruals and interfacing to the General Ledger. (Send Your Database)

Additional Fingerprinting Information

Andrew Allen, Assistant Counsel for TEA, provided the following information to us from a recent fingerprinting presentation. Please call Andrew at 512-936-8238 with any questions.

TASBO published the following article on their website for clarification of the IRS rules for 12 month compensation as of 7/3/08.

12 Month Compensation Clarified
Interim guidance from the IRS

IRS rules under discussion had proposed that the summer checks that teachers receive might be treated as deferred compensation. This would have greatly complicated school payrolls. Bottom line: Schools won't have to do that. The IRS has posted an Interim Guidance document indicating that, in most cases, teachers' earnings paid over a twelve month period do not involve deferred compensation.
The introductory portion of the document reads:

Interim Guidance on the Application of 457(f) to Certain Recurring Part-Year Compensation Notice 2008-62
This notice describes a rule that the Treasury Department and the Internal Revenue Service (IRS) anticipate will be included in regulations to be proposed under 457(f) of the Internal Revenue Code.
The regulations to be proposed are expected to address certain types of arrangements involving recurring part-year compensation, including common arrangements involving public schools employees who provide services during a 10 month school year and elect to be paid ratably over 12 months. It is expected that the regulations would provide that if certain conditions described below are satisfied, 457(f) would not apply to such arrangements. It is also expected that a conforming change will be proposed for regulations under 409A, so that 409A also will not apply to such arrangements if such conditions are met.
Section II of this notice describes the rule expected to be included in the proposal regulations. Taxpayers may immediately rely on the rule described in Section II of this notice.
Be sure to read the whole thing as there are some time frame and total compensation limits. It is also possible that some of this could still change, so watch for the final rules to be adopted.

Budget Boot Camp for Charter Schools

The TEA's Ramon Medina and Nora Rainey with Doug Arnold from the ESC-2 will be hosting a two day intensive Budget Boot camp. During last year's training many of your expressed a strong desire for such training to be available. The dates are September 25th and 26th at the ESC-2 in Corpus Christi. The cost is $195. For room reservations, please call the Best Western Marina Grand Hotel at 361-883-5111 and ask for the "Budget Boot Camp" $85 room rate. Register by clicking here or call Betty Powell at 361-561-8405. The deadline for registration is September 12th. Late fees will be $50.00 per person.

RSCCC Latest News

Version 440 is now available! This version fixes some of the changes in the previous version 430 and adds some additional nice features, such as Student Activity Accounting and purchase Order Contracts. Please make sure you thoroughly read the instructions on the Student Acitivity Fund accounting and Contracts before using. Here are the instructions.

Required Budget Summary for WEB Posting

Woody Brewton, here at ESC 12, has developed a template to assist districts in meeting the posting requirements of HB 1, which relates to posting the district's current year and proposed expenditure budgets on the district's Web Page. HB1 requires a school district to post the budget summary on the school's Internet Web site when it post the "Notice of Public Hearing" on the budget in the newspaper.

2007-08 Total Tax Collections Summer Survey

The Tax Information Survey is now open for reporting the amount of taxes that have been collected to date and any additional taxes estimated to be collected through the end of the district fiscal year. the memo and link from TEA's websiet can be found here.

In efforts to provide a large number of enhancements in RSCCC version 430, there were some things that were changed in error. A lot of these will be corrected in June update that we should receive by the end of this month or early July. Some of these items are as follows.

If you are in Payroll Frequency F and run the Payroll Information Report HRS6650 and select "A" as the Pay Status Type in the criteria, it will not pull up a comparison between Payroll frequency 6 & F. It only shows F.
The Cash Receipts Journal is no longer grouping the Cash Receipts by CR number.
The Cash Position Report beginning balances are incorrect.
Purchase Order printing correction
The fund Totals button on the Check Payment List no longer reflects the number of checks to be printed. It is showing "0" no matter how many checks are posted and waiting to be printed.
Multiple issues in Requisitions

We along with other ESCs, have been in communication with ESC 20 and they are working on these issues as quickly as possible. There were a lot of positive enhancements with version 430 and we expect that the majority of the changes that are causing issues will be fixed in this June update. We will advise you and/or your technology person when it is available.

Reminder

Perform HR Accrual Variance Extract in June to try to clear up any payroll accruals that are incorrect. Instructions can be found in the Documentation folder for that process.

Upcoming Business Users Forums

We are in the process of setting up new RSCCC Business Users Forums for September 10th and November 4th. We will advise you when the sessions are available for registration.

Topics for September 10th will include:
Child Nutrition-Stephanie Abbasi, speaker
Reports to run for your auditors
Preparing your accounts payable listing
Payroll Liability reconciliation
Substitutes

Topics for November 4th will include:
How to Review your Audit
Preparation for W-2's & 1099's
PEIMS
RSCCC Update

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