RSCCC Human Resources (HR) provides
an accurate, consistent means of establishing and maintaining
personnel records. These records relate to basic demographics,
employment requirements, assigned responsibilities,
insurance coverage, permit and certification status,
contract details, educational history, etc. The HR
application operates by establishing codes in table
maintenance, which serve to make data entry faster
and more accurate. These codes are then available in
drop-down lists and are used in data maintenance as
individual personnel records are created and maintained.
The application serves to store and retrieve a wide
range of personnel data.
The HR application produces paychecks, which are based
on accurate gross salaries, deductions, and resultant
net pay amounts for each employee. The HR application
also allows you to produce regular paychecks during a
standard pay run, void checks, and issue individual checks.
The application has provisions for producing supplemental
pay runs and adjusting budget codes and leave for previous
payrolls. It provides all mandated reports and expenses
payroll costs to the RSCCC Finance general ledger.
The advantages of RSCCC Human Resources include allowing
the user to input data in a logical, consistent fashion,
and then producing accurate paychecks automatically.
First, all district options are set, and table maintenance
is conducted. These procedures establish criteria that
are the same for all employees or for all employees of
a given description. Individual employee data is then
entered to provide additional information needed to ensure
that each paycheck is accurate.
n producing paychecks for each employee, the application
takes into account gross pay, deductions, leave taken,
Teacher Retirement System contributions, workers' compensation
amounts, federal income tax, unemployment tax, and a
wide range of other factors that determine the net pay
amount. All federal and state reporting is provided such
as TRS, TWC Quarterly reports, and W-2 reporting. As
with all RSCCC applications, the HR application is PEIMS
compliant.
The HR application offers many extras such as leave
sequencing, leave accounting for the teacher and substitute,
automatic generation of payroll liability checks, direct
deposit processing, EFT file transmissions, interfacing
from third-party time-keeping systems, numerous inquiry
screens, paycheck simulation, mass updates, payroll accruals,
payroll check reconciliation, and the ability to create
and work in a next year payroll area without affecting
the current year payrolls. The application also provides
a Positive Pay Export feature which can be used in conjunction
with your bank to inhibit unauthorized checks from affecting
your checking accounts.
Another advantage of RSCCC Human Resources is that the
screens within the application follow point-and-click
Windows standards and make it easy for the user to enter
the correct data. In addition, PEIMS edits are inherent
within the product to catch errors in data entry. Required
calculations are performed automatically as data is entered.
The data is then readily available for maintenance and
inquiry.
Human Resources Features:
- Ability to apply different
leave dock rates for different durations
- Ability to
handle different pay concepts within frequency: annual,
mid-point, hourly, daily
- Adjustment of leave previously
reported
- Automatic assignment of employee ID
- Automatic
computation of pay rate, daily rate, absence rate,
accrual rate, and overtime rate
- Automatic generation of grant
codes in distribution records based on fund table
- Calculation
of non-TRS payments for business expense
- Capability
of handling multiple jobs and pay rates
- Creating and
archiving of multiple Calendar YTD, School YTD, and
W-2 records
- Direct deposit into multiple banks and accounts
- Positive Pay Exports
- Employee payroll simulation
capability
- Inquiry of all types of transmittal transactions
and totals
- Inquiry of employees' annual TRS deposits
and grant data, Calendar YTD data, School YTD data,
and W-2 information
- Installing/Updating of tables from
external sources
- Mass addition and deletion of deduction
and leave codes from employees' records
- Mass change
of account codes
- Mass deletion of permit, responsibility,
and employee data
- Mass generation of hourly transmittals
for hourly employees
- Online inquiry of employee check
stub information
- Option to collapse benefit accounts
during interface to Finance
- Quick setup screen for
substitutes and hourly staff
- Real-time computation
of leave balances including unprocessed transmittals
- Refunding of system-generated deductions for FICA,
TRS, withholding, etc.
- Teacher Service Records maintenance
- User-selected object codes for overtime
Human Resources Reports:
Personnel Reports:
- Certification
- Employee Birthday List
- Employee
Data Listing
- Employee Education
- Employee Mailing
Labels
- Employee Verification
- Federal EEOC
- New
Hire
- Rolodex Address Cards
- Roster of Personnel
- Teacher Service Record
Payroll Reports:
- Account Distribution Journal
- Bank Account Listing
- Check Register
- Deduction Register
- Employee Substitute
- Payroll Control Listing
- Payroll Earnings Register
- Proof List of Payroll Transactions
- Transmittal
- Wage and Earnings Statement
Year to Date Reports:
- Annual Payroll
- Calendar Year to Date
- Combined
YTD Deduction Register
- School Year to Date
- YTD
Account Distribution Journal
- YTD Accrual Distribution
Journal
- YTD Accrual Payroll Account Distribution
- YTD Check Register
- YTD Expenditure Payroll Account
Distribution
- YTD Payroll Control List
- YTD Payroll
Earnings Register
- YTD Wage and Earnings Statement
- YTD Workers' Compensation
TRS Reports:
- Health Insurance Participation
- Statutory Minimum
- #373
- TEA Health Insurance Federal Fund Transfer #
TRS 3
- TRS 489
- TRS Eligible Employees List
- TRS Federal
Grant Report
- TRS On-Behalf Payment Journal
- TRS Supplemental
Compensation Fund Reimbursement
- Leave Information Reports
Detail Leave Sequence Audit Trail:
- Employee Leave
Dock
- Employee Substitute
- Leave Activity
- Leave Sequence
Audit Trail
- Leave Status
- Leave Transmittal
- Year
to Date Leave Transmittal
- YTD Leave Sequence Audit
Trail
Quarterly/Annual Reports:
- 941 Worksheet
- FICA Annual
- Third Party Sick Pay
- TWC Wage List/Disk File
- W-2 Forms
Payroll Information Reports:
Account Code Comparison
- Campus Information
- Contract Balance Variance
- Employee Payroll Listing
- Employee Permit Data
- Employee Responsibility Data
- Health Insurance Coverage
- Salary Verification
End of Year Accrual Reports:
- EOY Accrual Account Code Comparison
- EOY Accrual
Distribution by Account Code
- EOY Accrual Distribution
by Name
- EOY Accrual Information
- EOY Accrual Table
- Daily Data
- EOY Accrual Table - Hourly Data
Next Year Interface to Budget Reports
TRAQS Reports:
- Employment of Retired Members (ER)
- Member Data (MD)
- Payments for New Member
- Performance Pay (RP11) #
Performance Pay Adjustment (RP16)
- Regular Payroll (RP10)
- Regular Payroll Adjustment (RP15)
- Retiree Pension
Surcharge
- Retiree TRS Care Surcharge
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